Zip code

Biotech, R&D, & science

Administrative Assistant (Seattle) - Biotech, R&D, & science - Seattle-tacoma

Administrative Assistant (Seattle) - Biotech, R&D, & science - Seattle-tacoma
Ad ID: 739312
Posted by: Unregistered user
Posted on Nov 13, 2017
Expire: Feb 11, 2018
Ads has expired
Administrative Assistant
Basic Function
Provide administrative support as directed by Executive Assistant
Primary Responsibilities
Corporate Administration Support:
• Take direction from Executive Assistant and support corporate projects
• Assist Executive Assistant with set-up for special events, functions, lectures, and meetings as required
• Manage projects and track using spreadsheets as assigned (1
Pivot Tables 2
V-Look-up 3
o Manage CME (Continuing Medical Education) documentation on behalf of professional medical staff and track using Excel
o Manage medical and state licensing on behalf of professional medical staff and track using Excel
o Manage professional memberships on behalf of professional medical staff and track using Excel
o Ensure renewal deadlines are met for Business, Laboratory, and state medical licensing, in various states, on behalf of PhenoPath
o Manage medical journal renewals and track using Excel
• Create PowerPoint Presentations
• Assist in processing contracts as required and upload to Alfresco then file hard copies
• Complete registrations (online and hard copy) for professional medical staff to attend conferences and trade shows
• Ability to prioritize multiple projects and ensure completion within required deadlines
• Complete tasks in a timely and proficient manner and provide suggestions to streamline processes and procedures
• Cover for the Executive Assistant when out of office; including but not limited to:
o Manage calendars and schedule meetings for the CEO and professional medical staff
o Arrange travel for CEO and professional medical staff as necessary
o Prepare expense reports as necessary
o Assist CEO and professional medical staff with requests
o Maintain strict confidentiality
• Attend required/mandatory training (annually) as an employee of PhenoPath and adhere to policy's, SOP's (Standard Operating Procedures), and best practices at all times
• Other duties as assigned
Sales Team Support:
• Oversee the process and follow through on documentation requirements for sales agreements/contracts, proposals, fee schedules
• Update fee schedules, including state-specific Medicare fee schedules as requested
• Assist sales team with utilization analysis, test crosswalk, price estimates
• Responsible for scheduling and coordinating sales events, including sales/customer presentations, meetings, contests, exhibits, and training programs
• Collect information and prepare agendas for the regular sales meetings and assist in scheduling training for the Sales team
• Responsible for creating and conducting annual client satisfaction survey and prepare reports analyzing results
• Support sales
o lead generation projects
o outbound push marketing campaigns
• Perform other sales support duties including:
(1) Update and maintain sales databases (mailing addresses and email)
(2) Maintain and distribute marketing supplies
(1) Coordinate new sales team member orientation
(2) Maintain standard PhenoPath requisition forms and create customized client requisition forms
Required Skills/Experience
• Required Skills
o Congenial and professional
o High proficiency in Microsoft Office applications (Word, Excel, PowerPoint)
o Typing speed of >50 wpm
o Attention to detail
o Communication skills (written and verbal)
o Adaptable to change
• Preferred Skills
o Familiarity with MAC operating system
o One or more years of experience supporting a Sales department
o One or more years of experience in an administrative setting, preferably in an anatomic pathology laboratory
To Apply:
  • Principals only
    Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

>551 North 34th Street at Suite 100

View map ",Seattle-tacoma,Washington"
Ads has expired
Posted on Nov 13, 2017